Administrator – Highways/Infrastructure Services – Maternity Cover – Bracknell – 12 Month Contract - £14.00 Per hour
Temporary Office Administrator for a local government highways infrastructure contract. The term is 1 year to cover for maternity leave.
A handover will take place with the current Administrator. The role will cover general administration duties, including the raising of Purchase orders, booking vehicles in for repairs/services, some data entry & answering enquires from our client (Local Council).
The role will be 40 hrs per week – Mon-Fri 8am to 5pm.
Role and Duties
• To support the Fleet Manager in the maintenance of the divisions fleet to ensure compliance with government rules and regulations (approx. 15 vehicles)
• To provide administrative support with all aspects of fleet finance, i.e. raising purchase orders. Working daily with our service providers and supervisors to rectify vehicle defects.
• Assist senior management in the production, collation and reporting on various business function trackers – such as Samsara Telematics / Defect Tracking / Vehicle Utilisation / Fuel Monitoring.
• To liaise with our Supply Chain Partners to monitor and ensure all our vehicles are compliant – arranging MOTs / Services / Booking maintenance etc.
• Support the undertaking of any investigations/fact finding associated with any vehicle and/or driver incidents or infringements – link to Samsara, ensuring drivers are following company H&S policies.
• Booking staff training through Academy – updating Training Matrix and informing members of staff and cascading dates through the team.
• O2 co-ordination – administer the setup and maintenance of phone/tablets technology that the staff use and assist in any issue with devices.
• Responding to ad hoc client requests – on phone & on email – communicating with operatives for call outs.
Key Skills
• Excellent communication skills with outstanding administrative skills
• Experience of invoicing and financial control, knowledge of SAP would be a distinct advantage
Systems you will use:
• Samsara
• SAP (Connect)
• Vehicle Defects Reporting
• Microsoft Office Packages |
