Executive Assistant - Salary: £25.00 - £40.00 per hour (DOE)
- Location: London Victoria (hybrid 3 days office based - Monday, Wednesday + day of choice)
- Duration: 3 Months +
- Hours: 35 hours per week, Monday to Friday 9am - 5pm
Manpower has a fantastic new opportunity for the right candidate to become an Executive Assistant, working with our client, a FTSE 100 Credit Card Company based in the heart of London.
Role Responsibilities: - Providing executive assistant support to 2 x UK based Vice Presidents
- Organising and maintaining complex diaries with attention to detail, managing across global business partners and different time zones
- Organising internal and external business meetings and providing all necessary administrative support for the meetings as well as supporting the planning and execution of external events.
- Monitoring Outlook diary communications and ensuring a timely response.
- Utilising and understanding all internal systems, processes and policies, e.g. Concur for travel booking and expenses, reserve system, etc.
- Ensuring timely preparation and processing of expense reports; tracking and processing of invoices.
- Managing travel arrangements including air, hotel, transfers, and agendas and managing last minute changes as required.
- Providing detailed itineraries of these trips, including all hotel arrangements, transfers, meetings scheduled, contact details, etc.
- Assisting with coordination, scheduling and organising senior leader visits and team events.
- Managing own e-mails and correspondence in a timely manner.
- Undertaking ad-hoc requests and project work as required.
Skills/Qualifications - Demonstrable executive administrative experience and specifically with experience supporting VPs with regional/global responsibilities.
- Good team player with a strong work ethic who collaborates well and demonstrates high integrity, personal initiative and a positive attitude.
- Demonstrated ability to interact with all levels of management as well as the ability to handle confidential and sensitive information with discretion.
- Ability to multi-task and prioritise in a fast-paced environment and to remain both calm under pressure and flexible to interruptions and changing priorities.
- Strong interpersonal and communication skills with the ability to form professional relationships across all areas of the organisation.
- Highly developed organisational and time management skills and consistently maintain attention to detail and accuracy.
- Ability to be proactive, trouble shoot and take initiative to anticipate the needs of a complex office.
If you feel that you fit the above criteria and would like to work in a vibrant, forward-thinking environment, then apply here today!
This role will be subject to background verification checks. Further details and conditions will be shared on application.
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