Personal assistant
| Reference | 041229026 | |||
| Sector | Administration | Secretarial Jobs | |||
| Salary | £14.51 per hour | |||
| Town/City | Birmingham | |||
| Locations | UK, West Midlands, West Midlands | |||
| Job Type | Temporary | |||
| Date Posted | 25th Jun | |||
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Job Description |
| Job Title: Personal Assistant (Higher Education) Location: Birmingham Contract Type: Full time temporary Salary: £14.51 ph Job Overview: We are seeking a highly organised and proactive Personal Assistant (PA) to provide comprehensive administrative and executive support to senior leaders within the [university name or department]. This is a dynamic role requiring exceptional communication, discretion, and attention to detail, supporting strategic priorities and day-to-day operations in a fast-paced academic environment. Key Responsibilities: Executive Support - Manage complex diaries, schedule meetings, and coordinate appointments across internal and external stakeholders. - Prepare agendas, take accurate meeting minutes, and ensure timely follow-up on action items. - Draft, proofread, and format correspondence, reports, and presentations. - Handle confidential and sensitive information with professionalism and integrity. Administrative Coordination - Organise domestic and international travel arrangements, accommodation, and expense claims. - Coordinate internal and external meetings, workshops, and university events. - Liaise with students, academic staff, external partners, and committees. - Support project tracking, document management, and compliance processes. Operational Support - Monitor and manage inboxes, ensuring timely responses and prioritisation of tasks. - Maintain filing systems (digital and physical) and ensure records are kept in line with university policies. - Support budgeting, procurement, and invoice processing as needed. - Work collaboratively with other administrative staff across the institution. Person Specification: Essential: - Proven experience as a PA, Executive Assistant, or similar administrative role, preferably in an education or public sector setting. - Strong organisational and multitasking skills; able to manage competing deadlines effectively. - Excellent verbal and written communication skills. - High level of discretion and professionalism when handling sensitive information. - Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and familiarity with digital tools (e.g., Teams, Zoom). - Strong interpersonal skills and a proactive, can-do attitude. Desirable: - Experience using university systems such as SITS, Banner, or similar platforms. - Understanding of higher education structures, governance, and academic procedures. - Experience supporting committees, project teams, or academic leadership. Benefits: - Access to university pension scheme - Generous annual leave entitlement - Staff training and development opportunities - On-site facilities and wellbeing support |
Recruiter Details |
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