Procurement Consultant

We are seeking an experienced external consultant to support our multi-national client in the preparation and execution of an RFP process for new payroll service providers across Europe and the APAC region. The consultant will play a key role in gathering, analysing, and aligning functional and non-functional requirements from various countries, with a particular focus on Denmark (where the company headquarters are located), and ensuring these are accurately reflected in the RFP documentation. The consultant will also provide advisory support to senior internal stakeholders in requirement collection and vendor evaluation.

Key Responsibilities/ Tasks/ Deliverables:

Requirements Gathering & Analysis:

Lead the collection of functional payroll requirements from Denmark and compare them with those from other countries in scope.

Identify commonalities and country-specific needs to support harmonization where possible.

Facilitate workshops and interviews with stakeholders to elicit detailed requirements.

RFP Support:

Translate gathered requirements into structured documentation suitable for inclusion in the RFP.

Collaborate with procurement and legal teams to ensure completeness and compliance.

Advisory & Stakeholder Engagement:

Advise the GPS and People ART Team on best practices for collecting and structuring functional/non-functional requirements

Present findings and recommendations to project stakeholders.

Provide expert input during vendor Q&A sessions and proposal evaluations.

Primary skills set/ Requirements/ Qualification:

Proven experience in payroll transformation projects and RFP processes across multiple countries.

Strong understanding of both functional and non-functional payroll requirements.

Experience working with HR, procurement, and legal teams in multinational environments.

Excellent communication, facilitation, and stakeholder management skills.

Ability to synthesize complex requirements into clear, actionable documentation.

Fluent in English; knowledge of European or APAC payroll regulations is a plus.