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Secretary PA


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Reference 179101768
Sector Administration | Secretarial Jobs
Salary £15.60 per hour
Town/City Warwick
Locations UK, Warwickshire, West Midlands
Job Type Temporary
Date Posted 23rd Jun

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Job Description

We are recruiting a temporary Secretary PA to work for an Assistant Director of a West Midlands Local Authority within Education Services
The role duties will include:

To ensure the management of office support and incoming enquiries, including taking independent action where appropriate to resolve administrative matters and those not requiring expertise.
To undertake research and information gathering activities, including liaising with other relevant officers and outside agencies and bodies.
To provide direct support in handling and management of e-mail and written correspondence incoming to the office of the relevant manager.
To be responsible for diary management ensuring liaison with all relevant parties to organise meetings and schedules effectively.
To provide full secretarial support in relation to the production of correspondence and records, including word processing, electronic and manual filing systems, dictation, production of agendas and taking informal notes/minutes of meetings etc.
To ensure the courteous, effective and efficient organisation of and support to visitors, including ensuring booking of rooms and refreshments as necessary.
To maximise the use of ICT in order to enhance the efficiency and quality of support and service provision, e.g. use of relevant databases and the full range of software to the level of a standard user.
To ensure compliance with all relevant financial procedures, including responsibility for the monitoring of budgets, authorisation of small amounts of expenditure from agreed budgets and undertaking negotiations with external suppliers as required to achieve value for money.

You will require excellent IT skills and a minimum of 5 years previous Secretarial experience working at Director level.
Immediate start
Temporary role initially although this role will be going permanent for you to apply
Monday - Friday 37 hours per week
Agile working so a mix of home working and in the office in Central Warwick.

Recruiter Details

Recruiter: Pertemps CSW Resource Team
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