SHEQ Administrator
Location: Coventry HQ / Hybrid
Contract type: Fixed Term Contract with potential for longer term
Salary: £30,000 per annum (pro rata)
Working hours: 40 hours, Monday - Friday, between 0830 - 1700
About the role
Due to continued growth we are seeking a SHEQ Administrator to support our SHEQ Business Partners for a 6 month period initially. Based in our Coventry Head Office you will undertake all administrative tasks, allowing our BPs to provide further value add to the wider business. Although it would be ideal to have a background and understanding of H&S, it is not essential; the successful candidate will be a solid administrator able to hit the ground running. You will be self-motivated, customer focused, professional, polite & can pick new tasks up quickly in a busy team!
Role Responsibilities - Monitoring Stock Levels, ordering new stock & raising POs on Summit
- Support of new COSHH requests - uploading requests to Sypol System
- Admin support of Subcontractor requests going through system
- Take minutes of SHEQ meetings & book in Post Incident Reflection Meetings
- Maintain Contract & Contact lists & have an awareness of SHEQ Team whereabouts / location during working week
- Sorting out returns spreadsheet for Safety Events / Post Incident Bulletins etc, chase outstanding returns
- Preparation of Training & Safety Event Materials (printing existing material, assistance with formatting new material)
- Sending out documents/information to contracts; (Stickers; Near Miss, POWAR etc)
- Support of Insurance Claims (updating log & managing return of requested information.
- Liaison with Insurance Brokers with regards missing information)
- Support new contract mobilisations - production of printed materials & SharePoint folders.
- Specsavers vouchers; maintain list for recharge
- Support with Monthly Reporting & Stats as role progresses
- Monitoring & managing SHEQ Inbox - ensuring list of requests are flagged, allocated, recorded in spreadsheet and actioned.
Requirements - Excellent IT skills (working knowledge of Outlook, SharePoint, Word, Excel, PowerPoint)
- Ability to prioritise, be assertive & proactive
- Good communication skills & comfortable liaising at all levels
- A strong team player but must be able to use own initiative
- Attention to detail, with a can-do attitude
- Full UK Driving Licence (Desirable)
- Experience of working with ISO management systems, including up to date knowledge of the standards
- A recognised Health and Safety Qualification an advantage but not essential - IOSH Managing Safely, NEBOSH General Certificate or similar.
Why join us?
As the UK's leading grounds maintenance and landscape creation provider, no two projects are ever the same - and neither are our people. That's why we're committed to nurturing a diverse and inclusive culture where everyone can thrive.
What we offer - Career development: We offer career advancement and development opportunities through our bespoke apprenticeship programmes, our extensive in-house training academy, and coaching and mentorship.
- Collaborative team environment: Join a diverse and inclusive workplace where you can collaborate with passionate and talented individuals.
- Meaningful impact: Contribute to projects that make a real difference in the community and environment.
- Competitive benefits package: We recognise and reward your hard work with our wide-ranging benefits package designed to prioritise your wellbeing, support life choices, and help in both good and challenging times.
Benefits - Annual leave: 21 days (pro rata) plus bank holidays.
- Family-friendly policies: Enhanced maternity and shared parental leave.
- Employee Assistance Programmes: Support for personal and professional challenges.
- Voluntary benefits: Discounts on retail, holidays, gym memberships, and more.
- Recognition schemes: Colleague of the month and annual awards.
- Volunteering policy: Two days per year to support a cause of your choice.
- Mental health support: Comprehensive resources and support.
About idverde
At idverde, we understand what it means to grow. Our history dates back to 1919, and today, with a turnover of £250 million, we're more than just a company - we're a force for positive change. The services we provide include landscape design and creation, civil engineering, park management and consultancy, grounds maintenance, tree surgery, Traffic management (SW) and highway works and external cleansing to manage landscapes across the UK.
Grow with us, and together we'll create a greener future for all!
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